Secretary (Office Automation)
The Secretary within the Nursing Service at the VAMC is responsible and serves as the personal secretary to the Deputy Nurse Executive (DNE), Patient Care Services. On a recurring basis, the secretary is the back up timekeeper communicating with Nursing supervisor's to establish accurate data for departmental usage. This position is in the office of Deputy Nurse Executive, Patient Care Services at Malcom Randall VA in Lake City, Florida. Other duties and responsibilities include, but not limited to, the following:
Serves as personal secretary to the Deputy Nurse Executive (DNE), Patient Care Services Provides principle administrative support to the DNE as well as the subordinate staff of this individual. Operates independently of any other such position in the service. Carries out day to day administrative processes that require skill, knowledge and professionalism that will increase the effectiveness of the programs under the DNE. Coordinates visitors and telephone calls for the DNE for both internal and external customers and makes determinations of inquiries to be referred or handled independently. Composes, edits and reviews correspondence and presentations ensuring format, completeness and accuracy. Coordinates scheduling within the DNE's calendar and ensures routine and non-routine meetings are documented appropriately. Arranges meetings and conferences ensuring space, time, attendees, agendas and back round material are properly supplied. Coordinates travel arrangements by preparing agendas, making transportation and hotel arrangements using the CONCUR travel application. Prepares and runs reports as necessary to follow up with investigations, service required reports, policies, and other service assignments. Provides clerical and administrative support to other members of the executive leadership team when needed. Maintains log of open tasks, reports, and action items coming due. Process incoming and outgoing materials such as correspondence, reports, action items and other forms of communication Serves as a timekeeper for the DNE and as back up where necessary. Work Schedule:
Monday - Friday 7:
30 a.m. to 4:
00 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (Office Automation)/PD573-05884-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/14/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Qualifying specialized experienceis defined as:
Ability to communicate orally and in writing with people from a variety of educational backgrounds and training. Ability to follow standard secretarial procedures and guidelines regarding preparation of reports, data entry and correspondence, office practices and professional use of the telephone. Ability to provide services such as, timekeeping, scheduling, and managing the flow of purchased care consults, delivery of care plans to appropriate provider. Knowledge of Microsoft Word, Outlook, Excel Knowledge of secretarial skills, including the ability to effectively organize and plan the flow of clerical processes in an office. You will be rated on the following Competencies for this position:
Attention to DetailClericalComputer SkillsCustomer ServiceInternal Controls/IntegrityOrganizational AwarenessWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is mostly sedentary, but does require some walking and standing for a few minutes at a time several times a day processing paperwork, filing, etc. Minor lifting of 5 lbs. or less, carrying files, paper supplies and manuals. Use of a computer keyboard and telephone keypad. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Serves as personal secretary to the Deputy Nurse Executive (DNE), Patient Care Services Provides principle administrative support to the DNE as well as the subordinate staff of this individual. Operates independently of any other such position in the service. Carries out day to day administrative processes that require skill, knowledge and professionalism that will increase the effectiveness of the programs under the DNE. Coordinates visitors and telephone calls for the DNE for both internal and external customers and makes determinations of inquiries to be referred or handled independently. Composes, edits and reviews correspondence and presentations ensuring format, completeness and accuracy. Coordinates scheduling within the DNE's calendar and ensures routine and non-routine meetings are documented appropriately. Arranges meetings and conferences ensuring space, time, attendees, agendas and back round material are properly supplied. Coordinates travel arrangements by preparing agendas, making transportation and hotel arrangements using the CONCUR travel application. Prepares and runs reports as necessary to follow up with investigations, service required reports, policies, and other service assignments. Provides clerical and administrative support to other members of the executive leadership team when needed. Maintains log of open tasks, reports, and action items coming due. Process incoming and outgoing materials such as correspondence, reports, action items and other forms of communication Serves as a timekeeper for the DNE and as back up where necessary. Work Schedule:
Monday - Friday 7:
30 a.m. to 4:
00 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (Office Automation)/PD573-05884-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/14/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Qualifying specialized experienceis defined as:
Ability to communicate orally and in writing with people from a variety of educational backgrounds and training. Ability to follow standard secretarial procedures and guidelines regarding preparation of reports, data entry and correspondence, office practices and professional use of the telephone. Ability to provide services such as, timekeeping, scheduling, and managing the flow of purchased care consults, delivery of care plans to appropriate provider. Knowledge of Microsoft Word, Outlook, Excel Knowledge of secretarial skills, including the ability to effectively organize and plan the flow of clerical processes in an office. You will be rated on the following Competencies for this position:
Attention to DetailClericalComputer SkillsCustomer ServiceInternal Controls/IntegrityOrganizational AwarenessWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is mostly sedentary, but does require some walking and standing for a few minutes at a time several times a day processing paperwork, filing, etc. Minor lifting of 5 lbs. or less, carrying files, paper supplies and manuals. Use of a computer keyboard and telephone keypad. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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