Budget Technician
The Budget Technician serves within the Patient Processing & Benefits Section (PPBS) of Medical Administration Service (MAS) and works under the general supervision of a Supervisory Medical Administration Specialist (MAS Supervisor). Duties are performed under the general supervision of the Supervisory Medical Administration Specialist (MAS Supervisor) responsible for the Travel Unit. Incumbent works independently and duties are performed with only minimal supervision. Performs accounting functions involving estimates, validation of eligibility, verification of invoices, and submission of bills to Finance Service. Conduct transactions pertaining to Beneficiary Travel Fund Control Points (FCPs); Majority of time is spent maintaining five separate fund control points designated to support the Beneficiary Travel Program for all of the North Florida/South Georgia Veterans Health System. Maintenance of quarterly funds allocated to Beneficiary Travel for:
mileage reimbursement, special mode transportation, air ambulance, commercial flights, inter-facility transfers, emergency travel (Clinic of Jurisdiction/Fee-Basis authorized transportation) and Compensation & Pension accounts utilized by both of our VA medical centers. Prepares quarterly and fiscal year budget forecasts based on previous account activity, inflation, hired/community vendor rate increases, Medicare increases, new service projections, and population growth projections. Sets up, calculates, and monitors monthly 1358 accounts for the following:
community vendors, county ambulances (EMS services), inter-facility transfers, and authorized emergency transportation. Monitors 1358 accounts which include the daily and weekly entering of actual invoice monies spent through the IFCAP program by setting up authorization amounts, entering daily expenses, certifying invoices through Invoice Payment Processing System (IPPS) and forwarding to voucher audit (Finance Service) for payment. Submits budgetary reports and requests within set time frames. Enters fund requisitions utilizing IFCAP computer system and provides approving Control point Official(s) with a listing of requests ready for review and approval. Incumbent has the administrative responsibility to ensure that budgetary functions, as they pertain to Beneficiary Travel Fund Control Points, have adequate funding. Reviews and audits all claims to ensure all necessary information for processing is present; i.e. accuracy of transport dates, charges for transport, etc. Contacts physicians, ambulance or other transportation providers, hospitals and other medical treatment facilities, Veterans and Veteran. Service Representatives to obtain additional information in the development of claims. Refers claims to the appropriate VA facility having jurisdiction over the claim if out of our area of jurisdiction. Researches and obtains information on appropriate ambulance billing rates. Determines allowable charges for transport by referencing Memorandums of Understanding (MOUs) and/or negotiated contracts for services. Makes individual determinations on each claim based on legal entitlement and specific circumstances involved. Posts payment information to appropriate document of record and signs administrative certification necessary for processing of payment. Reviews invoices and determines eligibility for travel at government expense; authorizes payment or prepares denial letters for invoices that do not meet travel eligibility guidelines. Verifies eligibility for reimbursement of transportation on all beneficiary travel requests; the method of payment (mileage versus common carrier rate), computes final entitlement considering applicable deductible, if applicable, whether the Veteran has a scheduled appointment (round-trip reimbursement) or is a walk-in, unscheduled appointment (one way mileage reimbursement). Maintains weekly, monthly, and quarterly accounting and statistical reports. Maintains administrative accounting and statistical reports according to VA filing system. Conducts audits of use of special mode transportation by all of the North Florida/South Georgia Veterans Health System facilities. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday, 8:
00 a.m. - 4:
30 p.m. Virtual:
This is not a virtual position. Position Description/PD#:
Budget Technician/PD573-04611-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/04/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5 . The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience with accounting regulations, practices, procedures, and policies related to the VA financial management functions; Accounting, budget, or other financial regulations, operations, and procedures governing types of related transactions to resolve non-standard transactions, complaints, or discrepancies, Providing advice or performing other work that requires authoritative procedural knowledge; Interrelated steps, conditions, and procedures or processes required to maintain complex accounting or other fiscal transactions to include allotments, accrual, cost, and general accounting methods and techniques, Use of automated financial systems, and software programs; Research or investigation of accounting and budget functional areas for problems or errors that require reconciling and reconstructing incomplete information. Education:
There is no educational substitution at this grade level. You will be rated on the following Competencies for this position:
Budget AdministrationContract AdministrationControl of FundsFinancial Systems Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is of a sedentary nature with possible prolonged periods of sitting in one position. Susceptibility to eyestrain from constantly working with figures, spreadsheets and computer screens. Susceptibility to wrist strain with constant working on calculators and computer terminals. Some walking, standing, bending and occasional carrying of light items (files, Invoices, etc.) from one area to another. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
mileage reimbursement, special mode transportation, air ambulance, commercial flights, inter-facility transfers, emergency travel (Clinic of Jurisdiction/Fee-Basis authorized transportation) and Compensation & Pension accounts utilized by both of our VA medical centers. Prepares quarterly and fiscal year budget forecasts based on previous account activity, inflation, hired/community vendor rate increases, Medicare increases, new service projections, and population growth projections. Sets up, calculates, and monitors monthly 1358 accounts for the following:
community vendors, county ambulances (EMS services), inter-facility transfers, and authorized emergency transportation. Monitors 1358 accounts which include the daily and weekly entering of actual invoice monies spent through the IFCAP program by setting up authorization amounts, entering daily expenses, certifying invoices through Invoice Payment Processing System (IPPS) and forwarding to voucher audit (Finance Service) for payment. Submits budgetary reports and requests within set time frames. Enters fund requisitions utilizing IFCAP computer system and provides approving Control point Official(s) with a listing of requests ready for review and approval. Incumbent has the administrative responsibility to ensure that budgetary functions, as they pertain to Beneficiary Travel Fund Control Points, have adequate funding. Reviews and audits all claims to ensure all necessary information for processing is present; i.e. accuracy of transport dates, charges for transport, etc. Contacts physicians, ambulance or other transportation providers, hospitals and other medical treatment facilities, Veterans and Veteran. Service Representatives to obtain additional information in the development of claims. Refers claims to the appropriate VA facility having jurisdiction over the claim if out of our area of jurisdiction. Researches and obtains information on appropriate ambulance billing rates. Determines allowable charges for transport by referencing Memorandums of Understanding (MOUs) and/or negotiated contracts for services. Makes individual determinations on each claim based on legal entitlement and specific circumstances involved. Posts payment information to appropriate document of record and signs administrative certification necessary for processing of payment. Reviews invoices and determines eligibility for travel at government expense; authorizes payment or prepares denial letters for invoices that do not meet travel eligibility guidelines. Verifies eligibility for reimbursement of transportation on all beneficiary travel requests; the method of payment (mileage versus common carrier rate), computes final entitlement considering applicable deductible, if applicable, whether the Veteran has a scheduled appointment (round-trip reimbursement) or is a walk-in, unscheduled appointment (one way mileage reimbursement). Maintains weekly, monthly, and quarterly accounting and statistical reports. Maintains administrative accounting and statistical reports according to VA filing system. Conducts audits of use of special mode transportation by all of the North Florida/South Georgia Veterans Health System facilities. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday, 8:
00 a.m. - 4:
30 p.m. Virtual:
This is not a virtual position. Position Description/PD#:
Budget Technician/PD573-04611-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/04/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5 . The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience with accounting regulations, practices, procedures, and policies related to the VA financial management functions; Accounting, budget, or other financial regulations, operations, and procedures governing types of related transactions to resolve non-standard transactions, complaints, or discrepancies, Providing advice or performing other work that requires authoritative procedural knowledge; Interrelated steps, conditions, and procedures or processes required to maintain complex accounting or other fiscal transactions to include allotments, accrual, cost, and general accounting methods and techniques, Use of automated financial systems, and software programs; Research or investigation of accounting and budget functional areas for problems or errors that require reconciling and reconstructing incomplete information. Education:
There is no educational substitution at this grade level. You will be rated on the following Competencies for this position:
Budget AdministrationContract AdministrationControl of FundsFinancial Systems Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is of a sedentary nature with possible prolonged periods of sitting in one position. Susceptibility to eyestrain from constantly working with figures, spreadsheets and computer screens. Susceptibility to wrist strain with constant working on calculators and computer terminals. Some walking, standing, bending and occasional carrying of light items (files, Invoices, etc.) from one area to another. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0561 Budget Clerical And Assistance - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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