Supervisory Medical Record Administrator
Assists the Chief, Health Information Management (CHIM) and the HIM Department in identifying and setting short and long-range goals, program objectives and tasks to meet the mission and vision of the VAMC. Provides subject matter expertise to Service Line Leaders, and medical center staff. Interprets and applies The Joint Commission standards, VA regulations and medico-legal requirements; current Federal Codes pertinent to medical records; Veterans Administration policy memoranda, directives and handbooks pertinent to health information management; ICD-10-CM/PCS coding principles and nomenclature and the MS-DRG system; CPT and E&M rules; medical and procedural terminology; anatomy and physiology, regulations governing confidentiality of medical records; release of information laws and statutes; and any policies pertaining to VA medical records. Participates in various VAMC, VISN and national committees requiring health information management subject matter expertise. Provides training for HIM, clinical and administrative staff on HIM topics. Designs and performs quality improvement projects regarding HIM issues. Performs audits and analyses, preparing and presenting findings and recommendations to the CHIM, Service Line Leaders and medical staff. Reviews, analyzes and reports HIM performance monitors. Advises Principal Investigators and other clinical staff relating to methodologies of retrieving health care data for specific studies. Performs data retrieval for special studies as needed. Work Schedule:
Monday - Friday; 8:
00 am - 4:
30 pm Financial Disclosure Report:
Not required Position Title/ Position Description #:
Supervisory Medical Record Administrator / 573FS136-046 Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements:
United States Citizenship:
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or
Experience:
Experience - a) Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. or b) An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. Education - Education equivalent to a baccalaureate degree from an accredited university or college. Experience/Education Combination - Equivalent combinations of experience and education may be used to meet basic requirements. Grandfathering Provision:
May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation). English Language Proficiency:
Medical Record Administrators must be proficient in spoken and written English in accordance with VA Handbook, Part II, chapter 2, section D, paragraph 5a. Grade Determinations:
GS-11:
At least 1 year of experience comparable to the GS-9 grade level that demonstrates the KSAs described at that level as listed below:
1) Ability to interpret and apply knowledge of clinical classification systems such as International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED), and the Healthcare Common Procedure Coding System (HCPCS); 2) Ability to determine and evaluate compliance with the standards of regulatory and accrediting bodies such as the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), the Centers for Medicare and Medicaid Services, etc.; 3) Ability to provide technical advice and/or provide oversight on health information issues. This includes skill in interpreting and adapting health information management guidelines that are not completely applicable to the work or have gaps in specificity; 4) Ability to extract information, generate reports from various databases (e.g. clinical, financial), and analyze data including a consideration of such issues as applicability, validity, reliability, and the quality and characteristics of the data source, etc.; 5) If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resource management; 6) If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, property management; and 7) If the position is supervisory in nature, ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities. In addition, the candidate must demonstrate the following KSA. 1) Skill in project management and process improvement, which includes the ability to develop new or improved solutions to complex technical problems in health information management. 2) Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statutes and standards. 3) Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures. 4) Ability to interpret, implement, and apply knowledge of privacy and confidentiality requirements affecting individual patient/protected health information. 5) Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records. 6) Ability to communicate and negotiate with professionals in higher level positions. 7) If the position is supervisory in nature, ability to plan, develop, direct, and evaluate health information or related functions; 8) If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resources management; and 9) If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, and property management. Or Education equivalent to 3 full years of progressively higher-level graduate education or a Ph.D. or equivalent doctoral degree from an accredited university or college in the field of health information. (TRANSCRIPTS REQUIRED) References:
VA Handbook 5005, Part II, Appendix G33, Medical Record Administrator Qualification Standard, dated March 17, 2006. The full performance level of this vacancy is GS-11. Physical Requirements:
The work is mainly sedentary in nature. Typically, the employee may sit to do the work. There may be some walking, standing, bending and climbing step(s) to conduct meetings or perform quality assurance activities.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday; 8:
00 am - 4:
30 pm Financial Disclosure Report:
Not required Position Title/ Position Description #:
Supervisory Medical Record Administrator / 573FS136-046 Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements:
United States Citizenship:
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or
Experience:
Experience - a) Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. or b) An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. Education - Education equivalent to a baccalaureate degree from an accredited university or college. Experience/Education Combination - Equivalent combinations of experience and education may be used to meet basic requirements. Grandfathering Provision:
May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation). English Language Proficiency:
Medical Record Administrators must be proficient in spoken and written English in accordance with VA Handbook, Part II, chapter 2, section D, paragraph 5a. Grade Determinations:
GS-11:
At least 1 year of experience comparable to the GS-9 grade level that demonstrates the KSAs described at that level as listed below:
1) Ability to interpret and apply knowledge of clinical classification systems such as International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED), and the Healthcare Common Procedure Coding System (HCPCS); 2) Ability to determine and evaluate compliance with the standards of regulatory and accrediting bodies such as the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), the Centers for Medicare and Medicaid Services, etc.; 3) Ability to provide technical advice and/or provide oversight on health information issues. This includes skill in interpreting and adapting health information management guidelines that are not completely applicable to the work or have gaps in specificity; 4) Ability to extract information, generate reports from various databases (e.g. clinical, financial), and analyze data including a consideration of such issues as applicability, validity, reliability, and the quality and characteristics of the data source, etc.; 5) If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resource management; 6) If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, property management; and 7) If the position is supervisory in nature, ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities. In addition, the candidate must demonstrate the following KSA. 1) Skill in project management and process improvement, which includes the ability to develop new or improved solutions to complex technical problems in health information management. 2) Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statutes and standards. 3) Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures. 4) Ability to interpret, implement, and apply knowledge of privacy and confidentiality requirements affecting individual patient/protected health information. 5) Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records. 6) Ability to communicate and negotiate with professionals in higher level positions. 7) If the position is supervisory in nature, ability to plan, develop, direct, and evaluate health information or related functions; 8) If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resources management; and 9) If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, and property management. Or Education equivalent to 3 full years of progressively higher-level graduate education or a Ph.D. or equivalent doctoral degree from an accredited university or college in the field of health information. (TRANSCRIPTS REQUIRED) References:
VA Handbook 5005, Part II, Appendix G33, Medical Record Administrator Qualification Standard, dated March 17, 2006. The full performance level of this vacancy is GS-11. Physical Requirements:
The work is mainly sedentary in nature. Typically, the employee may sit to do the work. There may be some walking, standing, bending and climbing step(s) to conduct meetings or perform quality assurance activities.
- Department:
0669 Medical Records Administration - Salary Range:
$64,009 to $83,210 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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