Secretary (Office Automation)
The Secretary within the Police Service at the VAMC is responsible for preparing statistical graphs, maintaining suspense files and serving as the principal timekeeper communicating with Police supervisors to establish accurate data for departmental usage. These duties and responsibilities include, but not limited to, the following:
Maintain the suspense file by preparing correspondence, statistical graphs, logs, and reports. Gather, input and organize data from available information systems and other sources and, when necessary, establish new data collection procedures for specific programmatic activities or for programmatic evaluation. Maintain smooth flow of oral and written communications; follow up on time commitments, data, and special projects coming into Police Service; provide telephone and receptionist services. Assist with departmental travel arrangements including visits to various sites for staff meetings, meetings with local law enforcement agencies and city officials, management seminars and professional education. Receive significant amounts of incoming department guidelines, directives, handbooks, information letters and other official information. Serve as the principal timekeeper for time and attendance communicating with their supervisor and Human Resources to obtain guidance and information that is needed to carry out these responsibilities. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday 8:
00 a.m. to 4:
30 p.m. Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (Office Automation)/PD573-01786-0 To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/07/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Qualifying specialized experienceis defined as:
Experience preparing statistical graphs, maintaining suspense files and serving as the principal timekeeper communicating with Police supervisors to establish accurate data for departmental usage. There is no educational substitution at this grade level. You will be rated on the following Competencies for this position:
CommunicationCustomer ServicePerformance ManagementReasoningVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is mostly sedentary, but does require some walking and standing for a few minutes at a time several times a day processing paperwork, filing, etc. Minor lifting of 5 lbs. or less, carrying files, paper supplies and manuals. Use of a computer keyboard and telephone keypad. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Maintain the suspense file by preparing correspondence, statistical graphs, logs, and reports. Gather, input and organize data from available information systems and other sources and, when necessary, establish new data collection procedures for specific programmatic activities or for programmatic evaluation. Maintain smooth flow of oral and written communications; follow up on time commitments, data, and special projects coming into Police Service; provide telephone and receptionist services. Assist with departmental travel arrangements including visits to various sites for staff meetings, meetings with local law enforcement agencies and city officials, management seminars and professional education. Receive significant amounts of incoming department guidelines, directives, handbooks, information letters and other official information. Serve as the principal timekeeper for time and attendance communicating with their supervisor and Human Resources to obtain guidance and information that is needed to carry out these responsibilities. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday 8:
00 a.m. to 4:
30 p.m. Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (Office Automation)/PD573-01786-0 To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/07/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Qualifying specialized experienceis defined as:
Experience preparing statistical graphs, maintaining suspense files and serving as the principal timekeeper communicating with Police supervisors to establish accurate data for departmental usage. There is no educational substitution at this grade level. You will be rated on the following Competencies for this position:
CommunicationCustomer ServicePerformance ManagementReasoningVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is mostly sedentary, but does require some walking and standing for a few minutes at a time several times a day processing paperwork, filing, etc. Minor lifting of 5 lbs. or less, carrying files, paper supplies and manuals. Use of a computer keyboard and telephone keypad. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
