FDC-ADMINISTRATIVE ASSISTANT I
3.
5 3 hours ago Full Job Description Requisition No:
795321 Agency:
Department of Corrections Working Title:
FDC-ADMINISTRATIVE ASSISTANT I-70026707-COLUMBIA CORRECTIONAL INSTITUTION Position Number:
70026707 Salary:
$33,500.
22 - $35,500.
14 Posting Closing Date:
02/23/2023 OPEN COMPETITIVE ADVERTISEMENT Administrative Assistant I - 70026707 This advertisement is for a Career Service position located at Columbia Correctional Institution in the Warden's Office.
Salary Range:
$33,500.
22 - $35,500.
14 SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.
SPECIFIC DUTIES AND
Responsibilities:
The incumbent in this position is responsible for providing secretarial services to support a Warden.
Duties may include but are not limited to the following:
Complies and records statistical data, written reports, and other information for review by the Warden.
Provide guidance and assistance to staff formulating projections and recommendations.
Compiles data from department heads and recapitulates into bi-weekly and monthly reports for review/approval by Warden and forwarded to the Regional Director.
Compose and review drafts of interoffice memorandums, correspondence, DC-mail messages and confidential material for the review and approval of the Warden.
Manages a multi-line telephone system by answering calls promptly and politely; screening and transferring calls appropriately; and documenting messages given for distribution to the intended recipient.
Interacts with the public and staff in a tactful and courteous manner by responding to questions, interpreting rules, regulations, policies and procedures, and practices.
Refer questions as needed to the Warden.
Records, transcribes, and distributes concise meeting minutes conducted by the Warden.
Assist the Warden by providing information (oral & written) to department heads concerning attendance at meetings, conference, and seminars.
Maintains a calendar of events for Warden for those events requiring her/his attendance.
Coordinates scheduling for training vehicle and vehicle assigned to the Warden's Office for such events.
Open, date, and distribute daily mail for Warden.
Copy and distribute mail/correspondence to appropriate department after reviewed by Warden.
Coordinates with the mail room to ensure that all outgoing mail from the Warden's office is processed daily.
When necessary, distribute copies of the proposed DC rules, Adopted Rules and Policy & Procedure Directives.
Maintains all office files and documents in an accurate, current, and secure manner.
Perform other duties as requested.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of office procedures and practices.
Ability to utilize problem-solving techniques.
Knowledge of the principles and techniques of effective communication.
Knowledge of the methods of data collection.
Knowledge of basic arithmetic.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to deal with the public in a tactful and courteous manner.
Ability to perform basic arithmetical calculations.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
REQUIRED
Qualifications:
Possess two (2) years of secretarial or clerical work experience.
High school diploma or its equivalent.
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system.
If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:
59 PM on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 3 hours ago Full Job Description Requisition No:
795321 Agency:
Department of Corrections Working Title:
FDC-ADMINISTRATIVE ASSISTANT I-70026707-COLUMBIA CORRECTIONAL INSTITUTION Position Number:
70026707 Salary:
$33,500.
22 - $35,500.
14 Posting Closing Date:
02/23/2023 OPEN COMPETITIVE ADVERTISEMENT Administrative Assistant I - 70026707 This advertisement is for a Career Service position located at Columbia Correctional Institution in the Warden's Office.
Salary Range:
$33,500.
22 - $35,500.
14 SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.
SPECIFIC DUTIES AND
Responsibilities:
The incumbent in this position is responsible for providing secretarial services to support a Warden.
Duties may include but are not limited to the following:
Complies and records statistical data, written reports, and other information for review by the Warden.
Provide guidance and assistance to staff formulating projections and recommendations.
Compiles data from department heads and recapitulates into bi-weekly and monthly reports for review/approval by Warden and forwarded to the Regional Director.
Compose and review drafts of interoffice memorandums, correspondence, DC-mail messages and confidential material for the review and approval of the Warden.
Manages a multi-line telephone system by answering calls promptly and politely; screening and transferring calls appropriately; and documenting messages given for distribution to the intended recipient.
Interacts with the public and staff in a tactful and courteous manner by responding to questions, interpreting rules, regulations, policies and procedures, and practices.
Refer questions as needed to the Warden.
Records, transcribes, and distributes concise meeting minutes conducted by the Warden.
Assist the Warden by providing information (oral & written) to department heads concerning attendance at meetings, conference, and seminars.
Maintains a calendar of events for Warden for those events requiring her/his attendance.
Coordinates scheduling for training vehicle and vehicle assigned to the Warden's Office for such events.
Open, date, and distribute daily mail for Warden.
Copy and distribute mail/correspondence to appropriate department after reviewed by Warden.
Coordinates with the mail room to ensure that all outgoing mail from the Warden's office is processed daily.
When necessary, distribute copies of the proposed DC rules, Adopted Rules and Policy & Procedure Directives.
Maintains all office files and documents in an accurate, current, and secure manner.
Perform other duties as requested.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of office procedures and practices.
Ability to utilize problem-solving techniques.
Knowledge of the principles and techniques of effective communication.
Knowledge of the methods of data collection.
Knowledge of basic arithmetic.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to deal with the public in a tactful and courteous manner.
Ability to perform basic arithmetical calculations.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
REQUIRED
Qualifications:
Possess two (2) years of secretarial or clerical work experience.
High school diploma or its equivalent.
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system.
If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:
59 PM on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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